Office Administrator - Accounting and Marketing Support (Part-Time)

Come work with us! We are on the lookout for an Office Administrator to help us manage our current business and release a new set of software products. The job is part-time, from 12 to 20 hours per week. You can structure your time flexibly.

Our ideal candidate is computer-literate, analytical, detail-oriented, and proactive – someone who would like to play a key role in a small, effective organization. Sound like you? Let’s talk!

Role and Responsibilities:

  • Accounting and bookkeeping in QuickBooks: a/r, a/p, invoicing, payroll, monthly and quarterly closings, tax prep, and maintaining investor records.
  • Familiarity with online payments (we use Stripe) would be helpful.
  • Support a new product rollout by helping to conduct email campaigns, managing Salesforce and Pardot, and reviewing analytics.
  • Assist in providing reporting to manufacturer and distributor customers.
  • Do general office admin, including ordering supplies, onboarding new employees, and managing vendors.
  • Help us build our brand and customer base by assisting with customer demos and marketing communications.

You’ll definitely be able to make an impact! You’ll be part of a dynamic team, collaborating with product development, business development, and marketing professionals.

Candidate Profile

  • B.A./B.S. in any subject or equivalent experience
  • Proven ability to creatively and proactively solve problems
  • Facility with MS Office including intermediate Excel; Salesforce and web analytics are major plusses
  • Well organized; a self-starter; able to work collaboratively in a small company
  • Good communication skills, oral and written
  • 2+ years of relevant work experience.

We have a beautiful office in Old Oakland, proximity to BART and good coffee. And, we have great relationships with local restaurants. If you’re interested and qualified, join us for coffee and find out more!

To apply, please send your resume and a cover letter to Please put “Office Administrator” in the subject line. We look forward to hearing from you!

BuildSite is an equal opportunity employer.